Track Changes Tips to Speed Collaboration in Microsoft Word

HOBOKEN, N.J., Oct. 14, 2021 /PRNewswire-PRWeb/ -- Messaging Architects, an eMazzanti Technologies Company and Microsoft 365 expert, shares tips for organizations to get the most from the Microsoft Word Track Changes feature in a new article. The informative article first reviews options for what to display when reviewing a document, including Simple Markup, All Markup, No Markup, and the Original document.

The author then shares tips for accepting or rejecting changes, including sequentially, individually, all at once or just from an individual reviewer. He then discusses reviewing comments and explains how to hide changes and comments when printing the document.

"Mastering a few Track Changes tips will help teams work more efficiently and take collaboration to the next level," stated Greg Smith, Vice President of Services Delivery at Messaging Architects.

Below are a few excerpts from the article, "Track Changes Tips to Speed Collaboration in Microsoft Word."

"The Track Changes feature in Microsoft Word has proven itself a critical collaboration tool for years. The tool allows multiple editors to make changes or add comments to a document. Authors can then accept or reject those changes either one at a time or all at once."

Choosing What to Display

"Sometimes, all the red strikethroughs and underlines can be distracting, and it may seem difficult to tell how the document will look with the edits applied. At other times, authors may want to see edits from one reviewer but not from another. The Track Changes menu includes several options for tailoring the display and toggling between views."

Reviewing Comments

"Reviewers can also edit, delete, or resolve comments. For instance, to quickly delete a comment, right-click the comment tag in text and select Delete Comment from the popup menu. Additionally, a reviewer can select Resolve Comment. This preserves a record of the comment but indicates to the other reviewers that the comment has been addressed."

Hide Changes and Comments When Printing

"When printing, users can choose whether or not to include the markup in the printout. By default, printing will include the edits and comments. To change that, select File > Print > Settings > Print All Pages. Under Document Info, deselect Print Markup."

Get the Most Out of Microsoft Collaboration

Microsoft continually improves its collaboration tools. To optimize the use of them, business leaders should consider tapping into expert help. The consultants at Messaging Architects bring decades of experience working with Microsoft products. They can help organizations migrate to Microsoft 365, as well as fine tune various settings to collaborate efficiently and securely.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization's most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures, and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti's team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

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Media Contact

Kent Sorensen, Messaging Architects, 4803345403, [email protected]

SOURCE Messaging Architects